These courses aim to assist candidates in developing a range of genuine skills that will be relevant to administrative roles in any business function; especially for those holding, or those who wish to hold, a job as a private secretary and assistant to senior managers. Career prospects are excellent with many Personal Assistants rising up the ranks quickly to eventually work at a CEO level or progress to another area of the company like marketing or HR. thank U. Larger organisations may also offer other perks like a subsidised canteen, gym and social areas to hang out in. Once completed, you will then be able to start applying for a job. They work for a CEO or a director at board level compared to Personal Assistants who work for less senior managers. Organise and oversee the day-to-day schedule. “We’ve seen a growth of the virtual EA,” explain recruitment experts Bain and Gray, who run a recruitment company together. The aim of this qualification is to develop the candidates’ knowledge and general understanding of business organisation. Acting as a first point of contact: dealing with correspondence and phone calls. An ... the celebrity personal assistant has been thrust into the spotlight. Many junior assistants go on to move into senior roles. Personal Assistant is an entry-level job. There are also other perks like global travel trips. Some common tasks that personal assistants do on a daily basis include making travel arrangements, scheduling appointments, organizing special events, taking dictation and performing miscellaneous clerical and administrative duties. Accompanying the manager on work and family trips (where necessary). We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. What does a Personal Assistant job description do? I’ve sorted issues at 9.15am on a Sunday – when I should be resting – but I knew it was urgent, and would make things easier on the Monday, so a few emails later and I could go back to my peaceful Sunday.”, And according to Kelly Horner, Marketing Manager of Designated PA: “PAs are skilled in the art of getting into the heart and culture of a business. Janette Richardson, a high flying freelance PA/EA who has worked for directors at board level, agrees. Remind the manager of important tasks, deadlines and events both at work and at home. The role of a Personal Assistant is such an important one in any business. Personal Assistant tasks are different from company to company but here are some of the main PA responsibilities: Becoming a Personal Assistant can be an amazing career decision and the benefits of being a Personal Assistant are immense. The job description of a personal assistant is all aimed at helping your employer manage time better. Personal Assistants play a central role in facilitating busy managers and boards, enabling them to undertake their role without the burden of administration. What are the skills needed to be a Personal Assistant? “If you’re a hard-worker, honest, tenacious, organised and happy to network, you’ll definitely go far in this evolving industry.”, Docherty, head of admin at DCT Media, adds: “You definitely want to be a ‘people person’. They juggle multiple hats for their famous bosses. What does a Celebrity Personal Assistant do? [1] Personal Assistant Job Description Template. This Personal Assistant job description template includes the list of most important Personal Assistant's duties and responsibilities.This Personal Assistant job description template is customizable and ready to post to job boards. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms. section to read more on this. Whether candidates are already employed within the administration field, or are looking at administration as a future career path, the qualifications will provide essential knowledge and understanding in all generic areas. Our advice can help. Next, outline the required and preferred skills for your position. A brilliant multi-tasker, the Personal Assistant job role is wide ranging. There is also great career progression for Personal Assistants. Alternatively, write lots of letters to companies to ask if you can come on a placement. A personal assistant is sometimes called an executive secretary, as well as a personal or private secretary. Using our free, expert advice will make your CV stand out. This could be your dream job and you could be the perfect candidate. Tasks will include: devising/maintaining office systems, including data management and filing “They will be intelligent, organised, solution-orientated and efficient,” says Kelly Horner, Marketing Manager for Designated PA. “Every PA is an individual with a unique work history, career path, personality skill set and career ambitions. A personal assistant performs the tasks of an administrative assistant or executive secretary for one senior member of management staff in an organization. DCT Media’s head of admin, Docherty, believes there are a number of important skills all PAs should have. You can browse the different types of job adverts you can buy on Totaljobs on this page, or you can request a call back from one of our experts by filling the form out on this page. Celebrity Personal Assistant Job Description. You can also take a look at the section below entitled How do I get Personal Assistant work experience? How can you give the answer an employer is looking for unless you know the questions they’ll ask? Marketing managers play a crucial role in helping a business to promote and sell its products to its customers. You need to start browsing job boards like totaljobs for roles and then you simply need to apply. “Whereas a PA may have to initially put the hours in and really prove trust and reliability before earning the money to match.” Souters Training Course Director, Darryl Samuels, adds: “In the London area, salaries are an average £25,000 – £30,000. We are looking for a versatile and highly-organized Personal Assistant to perform personalized administrative duties for senior management. Personal assistants have a range of job responsibilities that may vary based on the industry and on the executive the individual is working for. As a PA, you're often a manager's first point of contact with people from both inside and outside the organisation. Ability not to flap in a stressful situation. A personal assistant, or PA, works with managers or directors. The accessible nature of the units means that training can be delivered in bite-sized chunks, providing a flexible approach to learning. A good or bad ops manager can make or break the delivery of a product or service. PERSONAL ASSISTANT ATTRIBUTES The attributes of an effective PA are: - efficient - discrete - flexible - self-motivated - organised - proactive - a good communicator One of the most important requirements of the PA skill-set is IT literacy. From the large corporate banks, building societies, law firms and financial companies to private equity banks and start-up businesses to smaller local firms who need assistance, there are so many varied organisations you can work in. You can and will be the most amazing Personal Assistant if you keep trying, never give up and work hard. It is advisable to try and get some work experience whilst you are studying. Household Family Personal Assistant. As with any role, some days it can be amazing, other days you can’t wait to leave as there’s problems with meetings, or there’s IT problems, and you have to deal with them quickly! Supports managers and employees through a variety of tasks related to organization and communication. Personal assistant You’ll work directly with one or more individuals to help them with various aspects of their daily life, to help them live as independently as possible. Keep your eyes peeled, too, for any local opportunities where you live. But hang on. They will be looking for a solid and consistent career history, longevity and commitment as well as a solid education regardless of what level is achieved. “Every assistant is unique,” agrees Burke, Editor of PA Life. “A leading executive assistant in London can command a six-figure salary,” say Bain and Gray who co-founded recruitment company Bain and Gray. It must read well and contain no spelling or grammatical mistakes. A PA tends to work for a private household or an ultra-high-net-worth individual, whereas an EA generally works within a corporate environment. What qualifications do I need to be a Personal Assistant? Browse over 200 job description examples. Office managers are crucial to the smooth running of any type and size of business. What’s great about a PA role is you will also have the chance to build on your skills by attending company courses. Personal shopping on behalf of the manager. In an age where more and more people are looking for flexibility, this is a great alternative. Pitman Training – Executive PA Diploma and Professional Executive PA Diploma qualifications. A PA plays a hugely important role in any business and organisation with many companies now agreeing that without them, their firm would not operate nearly as efficiently. We make the hiring process one step easier by giving you a template to simply post to our site. Organising and planning meetings. Go personal shopping on behalf of your client. Also contact charities who are always looking for volunteers to help with their admin.”, And if you do get a work placement, make sure you are punctual, dress smartly, make a good impression on the first day, offer to do anything and everything, be organised, get involved, ask questions and get to know everyone working for the company. Writing a CV can be tricky – it’s hard to know what makes a good CV and how to sell yourself best. A Personal Assistant job description should include: Monitoring a reporting manager’s email and responding if required. Personal assistants have a range of job responsibilities that may vary based on the industry and on the executive the individual is working for. Personal Assistant to the Director JOB DESCRIPTION Summary of job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Some private PAs may also perform some of the tasks of a family personal assistant. Plus, experts in the field say there is a consistent and growing demand for office... Over 10,000 companies are looking for new employees on Totaljobs – help them find you Personal assistant You’ll work directly with one or more individuals to help them with various aspects of their daily life, to help them live as independently as possible. Integrity and ability to keep things always confidential. She says: “If you are motivated and enthusiastic, you can become involved in different tasks/projects. Personal Assistant vs. Executive Assistant What is the difference between a PA and an Executive Assistant (EA)? Handle sensitive and complex issues in a professional and objective manner. 59 per cent revealed that they have some influence over senior buyers in the business and 86 percent of our respondents stated that they book corporate hospitality. An executive assistant works at a very senior level, either for a CEO or a Board director. And by working so closely with the management team, you will not only learn so much about the company but you will also play such an important role and gain so much experience in helping to run a business. Freelance PA/EA Janette Richardson, who has worked at board level, advises: “Write to local companies, enclosing a CV and detailing any work / volunteering experience. They reduce the workload of the bosses in huge way, and are responsible for many more things than they use to be a few decades ago. Need help writing a job description for a specific role? Resignation letter template. We are looking for an organized and driven Personal Assistant to one of our company’s top executives. “However, some part-time programmes can take longer and there are fast-track intensive courses for people eager to get into a job.”. The starting salary for an Executive Personal Assistant is around £30,000 a year. Personal Assistant Job Description Template. Do take a look at the What roles can I be promoted to after being a Personal Assistant? You can expect to progress to work as an Executive Assistant, who is at the heart of the business or eventually become a Personal Assistant Manager, overseeing a team of PAs. In some instances, a personal assistant handles only business-related duties, whereas in other instances, they are also responsible for … Their responsibilities include such tasks as taking and returning calls and messages, scheduling, emailing, etc. Handling requests and queries appropriately. “I love how varied the job can be and you never know what you’ll be doing next,” adds Kate Glover, a virtual assistant specialising in media, film and TV. Banish those nerves about asking for more money! Personal assistants help clients with all their daily needs, chores, appointments, and errands. Operations management careers are varied and the rewards can be plentiful. Learn how to write a stand out Personal Assistant job description. Liaising with staff and clients as well as family members. Even a paper round or work as a shop assistant shows you are committed. Conclusion: Personal assistant job description guide. The general term will optimize your job title to show up in a general search for jobs of the same nature. https://www.totaljobs.com/advice/personal-assistant-job-description, Search, for example, for Job title, skill or company, Search, for example, Town, city or postcode, Over 10,000 companies are looking for new employees on Totaljobs – help them find you. Although many PAs and Executive PAs have degrees, you do not need a degree to become a PA. Oversee their social media feed (if they so require). You may also include soft skills and personality traits that you envision for a successful hire. Managing diaries and organising meetings and appointments. Possess excellent administration and communication skills. It is the role responsible for providing executive and administrative support. If you browse totaljobs for current Executive Personal Assistant job ads you can get a sense of what employers are looking for. The world really is your oyster when it comes to working as a Personal Assistant and a Personal Assistant recruitment agency will also be able to provide you with some great advice. Liaising with staff, suppliers and clients. “There is the potential to command a six-figure salary with a glamorous lifestyle to match, often rewarded with cars to drive, accommodation and corporate gifts,” according to recruitment experts Bain and Gray. Where can I advertise a Personal Assistant job? Start a free Workable trial and post your ad on the most popular job … HR managers can influence a company’s culture and the way people perform, and they’ll always put the needs of the business first. You help plan every part of the executive’s day in order that it’s as efficient and productive as possible. Good written and spoken communication skills. Confidentiality is paramount to the role of a PA/manager relationship but it is even more so if you are working for an ‘A list’ celebrity. From project managing, organising diaries, keeping notes and scheduling meetings to setting up conferences and assisting with travel trips, a Personal Assistant can expect to enjoy a busy but varied day. A personal assistant, or PA, may also be called an executive assistant, administrative assistant or secretary. Course Director, Samuels, explains: “PA careers require a wide mix of skills and can be seen as generalist jobs. For further information, read the personal assistant job description … However, sometimes they may have to work additional hours. Personal Assistant Job Responsibilities: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. And whilst you will be expected to be on call 24/7, the job will almost certainly introduce you to an exclusive, jet set lifestyle! Implementing and maintaining procedures/administrative systems. What’s the best way to hear about new Personal Assistant jobs? Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas. Responsibilities. Trying to negotiating an improved benefits package? Also, always act with integrity and professionalism, be confidential – make yourself indispensable!”, Greater London Authority Senior PA, Russell, agrees. I really do think you need to be flexible and accept that you must be able to do/contribute to what needs to be done.”. Be tenacious and browse the totaljobs website. Personal assistant duties vary because each employer is different, which means that a personal assistant must be flexible and enjoy learning new things. You can subscribe to emails from Totaljobs telling you about the latest Personal Assistant jobs by clicking the orange “Alert me to jobs like these” button on this page. Eek! 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